This Master Subcontractor Agreement (this “Agreement” or this “Subcontractor Agreement), is entered into and made effective as of [Document.CreatedDate] (the “Effective Date”), by and between:
the company with offices located at [Prime.Contractor.StreetAddress] [Prime.Contractor.City] [Prime.Contractor.State] [Prime.Contractor.PostalCode] (“Prime”), and
the company with offices located at [Subcontractor.Address.StreetAddress] [Subcontractor.Address.City] [Subcontractor.Address.State] [Subcontractor.Address.PostalCode] (“Subcontractor”).
Prime has existing or prospective customer contracts for which Prime may require support; andThe Subcontractor has been identified by Prime as a potential subcontractor as it has certain expertise and capabilities which may be required under such contracts; and
The parties wish to set forth the terms and conditions upon which any Subcontractor support may be provided to Prime.
NOW, THEREFORE, in consideration of the foregoing, and of the mutual covenants and agreements set forth herein, the receipt and sufficiency of which is hereby acknowledged, the parties, intending to be legally bound, agree as follows:
Keep in mind that this agreement between contractor and subcontractor is drafted in favor of the “Prime Contractor.”
Depending on what work your company does, some of the definitions in the subcontract agreement may not be applicable (e.g., Open Source would not be applicable for a legal firm necessarily).
The following capitalized terms will have the subsequent definitions under this Agreement:
1. “Contract” means Prime’s contract with the Customer for which the Subcontractor may provide support pursuant to Task Orders issued under this Agreement.
2. “Customer(s)” means customers of Prime for whom Services or Deliverables are to be performed under a Task Order.
3. “Deliverables” means those items, products, and materials to be provided to Prime by the Subcontractor, as specified on a Task Order.
4. “Firm Fixed Price (FFP)” means an agreed upon fixed price for the Services and Deliverables to be provided pursuant to a Task Order.
5. “Intellectual Property Rights” means world-wide, common-law and statutory rights associated with (i) patentable inventions, patents and patent applications, divisions, continuations, renewals, reissuance, and extensions, thereof, (ii) copyrights, copyright applications and copyright registrations, “moral” rights and mask work rights, (iii) the protection of trade and industrial secrets and confidential information, and (iv) trademarks, trade names, service marks, and logos (collectively “Trademarks”).
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6. “Open Source” means any software having license terms that require, as a condition of use, modification, or distribution of the software, that such software or other software combined or distributed with such software be (i) disclosed or distributed in source code form, (ii) licensed for the purpose of making derivative works, and (iii) redistributable at no charge.
7. “Other Direct Costs” means costs normally incurred in the operation of a business, such as postage, telephone and internet charges, office supplies, and overhead.
8. “Party or Parties” means the signatories to this Agreement when referred to, respectively, individually or collectively.
9. “Pre-Existing Intellectual Property” means any Intellectual Property that has been conceived or developed by either party or any third party before the Subcontractor renders any services under this Agreement or any Task Order or that is conceived or developed at any time wholly independently of the Services and Deliverables.
10. “Services” means all work performed by the Subcontractor under this Agreement pursuant to a Task Order, as well as materials used by the Subcontractor in performing its obligations under a Task Order.
11. “Task Order” means a written document executed by the Parties authorizing Subcontractor to perform Services and/or provide Deliverables in accordance with such Task Order. For clarity, any contract for services entered into through an online freelance or similar website shall be construed as a Task Order under the terms of this Agreement.
12. “Time and Materials (T&M)” means Services performed at an hourly rate wherein the actual cost of hours worked and materials used in the performance of the Services are charged to Prime. Equipment and other depreciable assets are not to be charged.
You can even provide the address of the freelance websites you like to work in – e.g., www.elance.com, www.upwork.com.]
Contractor shall use available means to include in its Subcontracts clauses that impose obligations on Subcontractors and Vendors that are consistent with the requirements imposed on Contractor in the terms of this Agreement listed, subject to the boundaries placed forth in any such stipulation or Exhibit.
Prime shall have no obligation to award any work or Task Order under this Agreement. However, should any work be awarded to the Subcontractor, the parties agree that such work will be subject to the terms and conditions of this Agreement. The Subcontractor shall, in accordance with Task Orders issued by Prime and agreed to by Subcontractor, perform work assignments to provide expert Services, Advice, and/or Deliverables. A Task Order shall be considered in effect and duly authorized only upon written agreement of both parties.
Each Task Order shall provide, at a minimum, the following data:
Statement of Work or Description of Services and Deliverables Deliverables and Schedules Period of Performance or Duration of the Services Hourly Rate(s) (if T&M) Estimated Travel (if applicable, and not included in the FFP) Price (per Deliverable and/or milestone if FFP)All Task Orders incorporate the terms and conditions of this Subcontract, whether stated explicitly or not. In the event of conflict or inconsistency between a Task Order and this Agreement, the terms and conditions of this Agreement shall take precedence, unless specifically stated otherwise in the Task Order.
Unless otherwise terminated as provided herein, the term of this Subcontractor Agreement shall start on the Effective Date and end of the year (add a corresponding number) thereafter. Should a Task Order be authorized during the term of this Agreement, which provides for completion subsequent to the end date of this Agreement, then the Task Order shall be additionally construed as a written modification of this Agreement, which extends the end date of this Agreement to coincide with the Task Order completion date.
This is the Term of this Agreement, not the Task Order. The Task Order will include the duration of the subcontractor’s work, while you want the Term of this Agreement to cover the length of time you anticipate outsourcing any work to the Subcontractor on current projects and future projects.
Prime shall compensate the Subcontractor in accordance with the applicable Task Order. All T&M work will be paid for at the applicable hourly rate(s) specified in the Task Order, irrespective of the number of hours per week actually worked by the Subcontractor. Unless otherwise specifically agreed to in advance by Prime, the Subcontractor is solely responsible for the payment of any overtime compensation to its employees and will not seek any such compensation from Prime. By execution hereof, the Subcontractor certifies that the rates charged by the Subcontractor do not exceed the lowest rate charged to others for services of the same nature as are to be provided under this Agreement.
Travel is not anticipated under any Task Order. Should travel be necessary, all travel must be pre-approved by Prime. Prime will not reimburse the Subcontractor for any expenses related to travel that were not pre-approved by Prime in writing. If any travel is approved by Prime, Prime will reimburse the Subcontractor on an actual cost basis, without any markup or handling fees, for reasonable and substantiated expenses necessarily incurred by the Subcontractor in performance of the work under a Task Order. Hours expended for travel time are not reimbursable and shall not be billed unless otherwise expressly approved by Prime.
The subcontractor is not authorized to incur any Other Direct Costs, and Prime will not reimburse the Subcontractor for any Other Direct Costs, including but not limited to, telephone calls, books, office supplies, postage, and shipping. If Other Direct Costs are specifically identified as reimbursable, in writing, in a Task Order, Prime will reimburse the Subcontractor accordingly. Any such Other Direct Costs will be invoiced to Prime at actual cost, without any markup or handling fees.
Prime will pay or reimburse the Subcontractor for value added tax, GST, HST, sales and use or any similar transaction taxes imposed on the Services and/or Deliverables sold to Prime under a Task Order, provided such taxes are statutorily imposed either jointly or severally on Prime. Prime shall not pay or reimburse the Subcontractor for any taxes which are statutorily imposed on the Subcontractor, including but not limited to taxes imposed on the Subcontractor’s net or gross income, capital, net worth, property, or any employment related taxes on the Subcontractor or the Subcontractor’s employees, agents or subcontractors. If Prime is required by law to make any deduction or to withhold from any sum payable hereunder, then the sum payable by Prime shall be paid to the Subcontractor net of such legally required deduction or withholding. Any such taxes will be itemized separately in the Subcontractor’s invoices.
GST and HST are applicable to Canada. Based on the recent regulations, GST is also applicable in India, Australia, Malaysia, Singapore, New Zealand, Maldives, etc.
Subcontractor shall submit a separate invoice for each Task Order in accordance with the instructions contained in the applicable Task Order.
Invoices shall be approved only if charges are in accordance with a duly authorized Task Order, the Subcontractor is performing the Services in accordance with Task Order requirements, Deliverables specified are delivered according to schedule and are of acceptable quality, and if the Task Order is T&M, the charges are reasonable for work performed.
Prime shall pay the Subcontractor within (number) of days after a valid and approved invoice is received by Prime.
The terms of a release of retention stipulate that following the issuance of the Taking over Certificate on significant Completion, the full retention amount is to be released upon the Contractors' receipt of retention funds. Balance to be released upon the Client's final release of retention funds.
In addition to the final settlement of the contract, the Initial Security Deposit will be returned to the Contractor without any interest. Providing the Contractor has adequately addressed all flaws in line with the terms of the contract, including site clearing, money will be returned to them at no tax in less than three months just after defect liability period has expired.
Prime shall have the right at any time to set off any amounts now or hereafter owing by Subcontractor to Prime under any Task Order or otherwise, against amounts which are then or may thereafter become due or payable to Subcontractor under this Agreement.
In the case of a change in plans or any altering circumstances of the aforementioned, they are to be achieved through a Change Request Notice. Subcontract variations' values must be calculated based on the rates and costs listed in this Subcontract for comparable or related work. In the absence of such pricing, the value shall be one that is just and acceptable based on the present market rates.
Upon notice to the Subcontractor, Prime may change any requirement in a Task Order relating to undelivered Services and/or Deliverables. If such change reasonably affects the price or schedule, the Subcontractor will notify Prime within (number) of business days of such, and the parties will negotiate an equitable adjustment in the fees, charges and/or schedule and make appropriate amendments to the applicable Task Order. Prime shall have no obligation to the Subcontractor for any changes to a Task Order that were not authorized in writing by Prime.
During the period of performance of a Task Order, the Subcontractor may have direct communication with the Customer, limited solely to those communications necessary to affect provision of Services and/or Deliverables.
If, while delivering Services, the Subcontractor becomes aware of the existence of potential follow-on work or additional opportunities specifically related to the Services, the Subcontractor will disclose such information to Prime.
Subcontractor acknowledges acceptance of a memorandum of understanding with Contractor and to fully comply with Contracting company in order to prosecute or defend Subcontractor's Claim on Contractor's behalf in the event that it is not possible to participate in a Related Prime Contract Dispute to the dispute resolution procedures between Owner and Contractor as described below.
To the extent of the Subcontractor's interest in such Claim or disagreement, the Subcontractor shall pay or reimburse the Contractor for any expenses and costs, including appropriate attorneys' and consultants' fees and expenses, spent in connection with the services.
Subject to adherence to all applicable laws, regulations, and ordinances, particularly those pertaining to false claims, disputes, and asserts, but not exclusively those mentioned,
The exclusivity clause in a subcontractor agreement is basically like a non-solicitation clause, whereby the subcontractor agrees not to encroach the client’s customers, leads, or employees. Such a clause may also be used in an employment contract.
Subcontractor understands that by signing this Agreement, it is appointing Prime as an exclusive representative with respect to Customers to whom Subcontractor is introduced and/or to whom Subcontractor is assigned by Prime, as to the subject matter of Prime’s retention of Subcontractor hereunder. Subcontractor agrees that the relationship between Subcontractor and any such Customers, for purposes of this Agreement and whether or not this Agreement or any Task Orders hereunder is/are terminated, begins upon the initial disclosure of a potential assignment to Subcontractor by Prime.
During the term of this Agreement and for (number) of months following termination of this Agreement, Subcontractor shall not, directly or indirectly, either as an organization, as an individual, as an employee or member of a partnership, or as an employee, officer, director or stockholder of any corporation, or in any other capacity, solicit or accept, or advise anyone else to solicit or accept, any business that competes directly with Prime from any such Customers, or from the personnel of any Customers to whom Subcontractor was introduced pursuant to this Agreement.
In addition, the Subcontractor shall not directly or indirectly use or make available to any person, firm, or corporation the knowledge of the business of Prime gained by the Subcontractor during the term of this Agreement.
1. Retained Rights. Each party will retain all right, title, and interest in and to its own Pre‐Existing Intellectual Property irrespective of any disclosure of such Pre‐Existing Intellectual Property to the other party, subject to any licenses granted herein.
2. Pre-Existing Intellectual Property. Subcontractor will not use any Subcontractor or third party Pre‐Existing Intellectual Property in connection with this Agreement unless Subcontractor has the right to use it for Prime or the Customer’s benefit. If Subcontractor is not the owner of such Pre‐Existing Intellectual Property, Subcontractor will obtain from the owner any rights as are necessary to enable Subcontractor to comply with this Agreement.
3. Subcontractor grants Prime a non‐exclusive, royalty‐free, worldwide, perpetual and irrevocable license in Subcontractor and third party Pre‐Existing Intellectual Property, to the extent such Pre‐Existing Intellectual Property is incorporated into any Deliverable, with the license including the right to make, have made, sell, use, reproduce, modify, adapt, display, distribute, make other versions of and disclose the property and to sublicense others to do these things.
4. Subcontractor will not incorporate any materials from a third party, including Open Source or freeware, into any Deliverable unless (i) Subcontractor clearly identifies the specific elements of the Deliverable to contain third party materials in the applicable Task Order, (ii) Subcontractor identifies the corresponding third party licenses and any restrictions on use thereof in the applicable Task Order, and (ii) approval is given by Prime as evidenced by a signed Task Order (or other written and fully executed agreement). Subcontractor represents, warrants and covenants that Subcontractor has complied and shall continue to comply with all third party licenses (including all open source licenses) associated with any software components that will be included in the Deliverables or any other materials supplied by Subcontractor. Subcontractor shall indemnify Prime against any losses and liability incurred by Prime and any Customer due to failure of Subcontractor to meet any of the requirements in any of the third party licenses.
5. Ownership of Deliverables. Subject to Subcontractor and third party rights in Pre‐Existing Intellectual Property, all Deliverables, whether complete or in progress, and all Intellectual Property Rights related thereto shall belong to Prime, and Subcontractor hereby assigns such rights to Prime. Subcontractor agrees that Prime will own all patents, inventor’s certificates, utility models or other rights, copyrights or trade secrets covering the Deliverables and will have full rights to use the Deliverables without claim on the part of Subcontractor for additional compensation and without challenge, opposition or interference by Subcontractor and Subcontractor will, and will cause each of its Personnel to, waive their respective moral rights therein. Subcontractor will sign any necessary documents and will otherwise assist Prime in securing, maintaining and defending copyrights or other rights to protect the Deliverables in any country. Subcontractor, its agents, employees, and Subcontractors will deliver the Deliverables to Prime in accordance with the schedule included in a Task Order.
6. No Rights to Prime Intellectual Property. Except for the limited license to use materials provided by Prime as may be necessary in order for Subcontractor to perform Services under this Agreement, Subcontractor is granted no right, title, or interest in any Prime Intellectual Property.
The above language may not be suitable for US contracts where the concept of “work-for-hire” is common among general contractors. Consult competent legal counsel in your construction of this clause and the other clauses of this Agreement, based on your specific circumstances and requirements.
In this template, “Confidential Information” refers to all non-public documentation or content that is revealed or supplied to the opposing party through one party, either verbally or nonverbally, regarding each and every aspect of the opposing party’s organization or liaisons or those of its affiliates, or that is obtained by the beneficiary party from a third party provider or any other reference.
For purposes of this Agreement, “Confidential Information” shall mean information or material proprietary to a Party or designated as confidential by such Party (the “Disclosing Party”) and all information provided by a Customer, as well as information about which a Party (the “Receiving Party”) obtains knowledge or access, through or as a result of this Agreement (including information conceived, originated, discovered or developed in whole or in part by Subcontractor pursuant to a Task Order). Confidential Information does not include: a) information that is or becomes publicly known without restriction and without breach of this Agreement or that is generally employed by the trade at or after the time the Receiving Party first learns of such information; b) generic information or knowledge which the Receiving Party would have learned in the course of similar employment or work elsewhere in the trade;
c) information the Receiving Party lawfully receives from a third party without restriction on disclosure and without breach of a nondisclosure obligation; d) information the Receiving Party rightfully knew prior to receiving such information from the Disclosing Party to the extent such knowledge was not subject to restrictions on further disclosure; or (e) information the Receiving Party develops independently of any information originating from the Disclosing Party.
The following constitute Confidential Information of Prime and should not be disclosed to third parties: the Deliverables, discoveries, ideas, concepts, software in various states of development, designs, drawings, specifications, techniques, models, data, source code, source files and documentation, object code, documentation, diagrams, flow charts, research, development, processes, procedures, “know-how,” marketing techniques and materials, marketing and development plans, customer names and other information related to customers, price lists, pricing policies and financial information, this Agreement and the existence of this Agreement, the relationship between Prime and a Customer, and any Task Order issued under this Agreement. The subcontractor will not use Prime or Customer names, likenesses, or logos (Prime or Customer “Identity”). Subcontractor will not use or reference Prime or Customer Identity, directly or indirectly, in conjunction with any other clients or potential clients, any client lists, advertisements, news releases, or releases to any professional or trade publications.
The Parties hereby agree that during the term listed herein and at all times thereafter, and except as specifically permitted herein or in a separate writing signed by the Disclosing Party, the Receiving Party shall not use, commercialize or disclose Confidential Information to any person or entity. Upon termination, or at any time upon the request of the Disclosing Party, the Receiving Party shall return to the Disclosing Party all Confidential Information, including all notes, data, reference materials, sketches, drawings, memorandums, documentation, and records which in any way incorporate Confidential Information.
With respect to any information, knowledge, or data disclosed to Prime by the Subcontractor, the Subcontractor warrants that the Subcontractor has full and unrestricted right to disclose the same without incurring legal liability to others, and that Prime shall have full and unrestricted right to use and publish the same as it may see fit. Any restrictions on Prime’s use of any information, knowledge, or data disclosed by the Subcontractor must be made known to Prime as soon as practicable and in any event agreed upon before execution of a Task Order.